HR Equity Administrator

Position Overview

The Equity Administration Manager is accountable for the accurate, compliant, and timely administration of the Company’s equity compensation programs. This role serves as the operational owner of equity awards across their full lifecycle and ensures alignment with public company governance, SEC reporting requirements, internal controls, and employee experience standards. The ideal candidate brings deep technical expertise in equity plans, strong attention to detail, comfort operating in a SOX controlled environment, and the ability to partner cross-functionally with Legal, Finance, Payroll, and external vendors. The Equity Administration Manager will report to Senior Director, Total Rewards. Controlled. 

Key Job Responsibilities 

Equity Program Administration

· Own day to day and end-to-end administration of equity compensation programs, including stock options, RSUs, PSUs, and ESPP

· Process equity grants, vesting events, (time and performance based tracking) exercises, settlements, forfeitures, (ensuring automatic forfeitures of vested and unvested phantom units), Change in Control provisions and cancellations accurately and on time. 

· Maintain equity records and award documentation in the Company’s equity administration platform (e.g., Shareworks, Carta, E*TRADE, Fidelity).

· Ensure data integrity between equity systems, HRIS, (e.g. employee statures, changes & eligibility) payroll, and finance systems.

· Coordination of payment events tied to distributions.

Public Company Compliance & Governance

• Ensure equity programs comply with SEC regulations, stock exchange rules, tax requirements, and plan documents.

• Partner with Legal and Finance on Form S8, Section 16 (Forms 3, 4, 5), and proxy related equity disclosures.8, Section 16 (Forms 3, 4, 5), and proxy related equity disclosures

• Support quarterly and annual close processes related to stock-based compensation-based compensation expense (ASC 718)

• Maintain strong internal controls and documentation to support SOX compliance and external audits.

Employee & Executive Support

• Serve as a subject-matter expert for employees, executives, and HR partners on equity programs matter expert for employees, executives, and HR partners on equity programs

• Provide clear guidance on vesting, taxation, exercises, and equity policies.

• Support executive and board-level equity grants with discretion and confidentiality. level equity grants with discretion and confidentiality. level equity grants with discretion and confidentiality

Process Improvement & Scalability

· Identify opportunities to improve equity administration processes, controls, and automation.

· Develop and maintain SOPs, controls documentation, and training materials.

· Support equity program scaling in connection with growth, acquisitions, or global expansion.

· Experience operating in a SOX‑controlled equity environment

Responsibility for:

· Equity/phantom reconciliations across HRIS, payroll, finance, and legal records

· Audit support for equity and deferred compensation programs

· Documentation of SOPs and control narratives related to equity and phantom administration

Job Qualifications

· Bachelor's degree in Human Resources, Finance, Accounting, Business, or related field

· 5+ years of experience in equity administration, compensation, or total rewards

· Handson experience administering equity compensation for a public company

· Strong knowledge of equity vehicles (RSUs, stock options, PSUs, ESPP) and lifecycle events

· Experience working in a SOX controlled environment controlled environment

· High attention to detail with proven data accuracy and reconciliation skills

· Demonstrated experience operating in a high‑governance, pre‑IPO or publicly traded environment, with strong partnership across HR, Legal, Finance, Internal Audit, and external advisors

· CEP (Certified Equity Professional) designation or progress toward certification preferred

· Experience supporting SEC reporting and proxy disclosure processes preferred

· Familiarity with ASC 718 accounting concepts preferred

· Experience administering equity for global employee populations preferred

· Advanced Excel skills and comfort working with large data sets

Competency Group – 

• Deliver World Class Service

• Hospitality

• Ownership 

• Do The Right Thing

• Manages Ambiguity

• Drive Results

• Directs Work

• Achieves Goals

• See The Big Picture

• Financial Acumen

• Value People

• Builds Effective Teams

Work Environment

Office

Work is performed primarily in an office environment.  Working times may include irregular hours and on-call status including days, evenings, weekends and holidays.   Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

#INDCORP

#LI-EL

Salary Pay Range: $122,846.00 - $159,700.00

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

Encore is committed to providing the best benefits options for our employees and families. Click here to view the benefits options for our employees worldwide.

We pride ourselves on cultivating a welcoming culture where every individual is celebrated for their unique strengths and differences. Click here to view details on our commitment to inclusivity and belonging.