Project Coordinator

Key Job Responsibilities

Event Planning                                                                                                                                        

• Prepare and communicate technical production and labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organised show files, and responding to client concerns, questions, and problems.
• Review all sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.

Event Execution                                                                                                                                       

• Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Review all necessary information with crew leads to ensure a successful and profitable event.
• Operate equipment and assist crew as necessary/qualified.
• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

Administrative & Training

• Complete and analyse the EPT tool for events as necessary. (Fall onto PM or support function based on region.)
• Process Encore pre- and post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
• Work with Project Managers, Senior Project Managers and Director, Project Management to identify training needs.

Disclaimer:

The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands.

Job Requirements

• High School Diploma or GCSE equivalent
• 3+ years tech experience in the event technology or Broadcast industry
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Operational logistics experience
• Works well under pressure
• Ability to multi task
• MS Office experience
• Ability to read technical diagrams preferred