Inventory Control Specialist, Venues - JW Marriott L.A. Live

Position Overview

Reporting the Director, Event Technology or other assigned Field Operations Manager, the Inventory Control Specialist, Venues (ICS) is a non-exempt inventory and logistics professional responsible for maintaining inventory accuracy, supporting equipment utilization, coordinating equipment sourcing, and ensuring operational readiness of audiovisual event technology assets within assigned venue(s). Based on business needs, this position may also provide inventory and logistics support to multiple venues within a designated market. 

Key Job Responsibilities

Inventory Control & Asset Management

• Maintain accurate inventory records and ensure integrity of inventory management systems.

• Investigate inventory discrepancies and report findings to venue leadership.

• Maintain barcode accuracy, asset labeling standards, and inventory tracking processes. 

• Lead annual physical inventory preparation, execution, and reconciliation efforts. 

• Maintain inventory activity logs, transfer records, and supporting documentation.

Equipment Logistics & Sourcing

• Coordinate venue-to-venue equipment transfers and associated transportation logistics. 

• Identify equipment shortages and assist in securing equipment through approved internal or external sourcing channels. 

• Submit and track NERF requests and other equipment sourcing requests as required. 

• Coordinate equipment shipments, deliveries, returns, load-ins, load-outs, and staging activities. 

• Assist with preparing equipment to support upcoming events and operational requirements. 

• Maintain visibility of equipment availability and movement throughout assigned venue(s).

Quality Control & Equipment Readiness

• Perform routine equipment inspections to help ensure operational readiness and quality standards. 

• Lead repair requests, red-tag processing, repair shipments, and follow-up documentation. 

• Monitor equipment condition and communicate repair or replacement needs to venue leadership. 

• Maintain organized storage locations, stockrooms, and inventory areas.

Vendor & Procurement Support

• Assist with procuring internal and external resources to include procuring a quotation, purchase order creation and financial reconciliation of approved equipment and consumable ordering activities. 

• Coordinate vendor deliveries, equipment returns, and service-related logistics. 

• Maintain records associated with purchases, sourcing requests, and inventory transactions. 

Reporting & Administrative Support

• Assist with procuring internal and external resources to include procuring a quotation, purchase order creation and financial reconciliation of approved equipment and consumable ordering activities. 

• Coordinate vendor deliveries, equipment returns, and service-related logistics. 

• Maintain records associated with purchases, sourcing requests, and inventory transactions. 

Job Qualifications

Required

• 3+ years of experience in inventory control, logistics, supply chain, warehouse operations, equipment management, or related field.

• Working knowledge of inventory controls, asset tracking, and reconciliation practices.

• Strong Microsoft Excel, Word, and inventory system skills.

• Ability to prioritize multiple tasks 

• Effective verbal and written communication skills.

• Ability to safely lift, move, and transport equipment in accordance with company safety guidelines.

Preferred

• Experience working in hospitality, event technology, production, warehouse, or logistics environments.

• Experience with , Navigator, Oracle, or similar inventory management systems.

• Familiarity with  event technology and event support operations.

• Experience coordinating equipment sourcing, transfers, and inventory audits.

Competency Group – 

Deliver World Class Service

• Hospitality

• Ownership

Do The Right Thing

• Demonstrates Self-Awareness

Drive Results

• Ensures Accountability

See The Big Picture

• Decision Quality

• Manages Complexity

Value People

• Collaborates

For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link (https://psav.sharepoint.com/sites/HR/SitePages/Competency-Supported-Talent-Management.aspx). 

Physical Requirements

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency options consist of: Continuously, Frequently, Occasionally and Never.

Physical Activities

• Sitting: 2-3 Hours

• Standing: 4-5 Hours

• Walking: 4-5 Hours

• Stooping: 2-3 Hours

• Crawling: 2-3 Hours

• Kneeling: 2-3 Hours

• Bending: 2-3 Hours

• Reaching (above your head): 2-3 Hours

• Climbing: 0-1 Hours

• Grasping: 4-5 Hours

Lifting Requirements

• 0 - 15 lbs*: Continuously

• 16 - 50 lbs*: Frequently

• 51 - 100 lbs: Occasionally

• Over 100 lbs: Occasionally

Carrying Requirements

• 0 - 15 lbs*: Continuously

• 16 - 50 lbs*: Frequently

• 51 - 100 lbs: Occasionally

• Over 100 lbs: Never

Auditory/Visual Requirements

• Close Vision: Continuously

• Distance Vision: Continuously

• Color Vision: Frequently

• Peripheral Vision: Occasionally

• Depth Perception: Frequently

• Hearing: Continuously

Pushing/Pulling Requirements

• 0 - 15 lbs*: Continuously

• 16 - 50 lbs*: Frequently

• 51 - 100 lbs*: Frequently

• Over 100 lbs: Occasionally

Note: The physical requirements marked with an asterisk () indicate activities performed without assistance.*

Work Environment

Hotel

Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio-visual equipment and electrical components and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple hotel locations. Working times will include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

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