Accounts Payable Analyst

Position Overview

The position of Accounts Payable (AP) Analyst supports Encore’s business groups and  their initiatives. This position  delivers monthly KPI’s, manages the escalation of long outstanding reconciling items, audits invoices on hold, completes supplier statement reconciliation, reviews payment methods, prepare SOP’s for Accounts Payable, and completes needed analysis and report requests for the AP Team and leadership.  The AP Analyst will report to the Senior. AP Manager.

Key Job Responsibilities 

AP Supplier Statement Reconciliation

• Reconcile monthly supplier statement, supplier communication, and invoices on hold and all other supplier reconciliation as assigned. 

• Recommend and/or initiate business process improvement opportunities around the AP processes to guarantee invoices are paid on time. 

• Review  the Open PO Closure Report for PO’s that are closed for receiving and invoice.  

• Work with the Procurement team to reconcile the report and suggest mass close of PO’s. 

• Report on Kofax production and work with the appropriate teams to validate invoices are moving through the system timely and accurately.  

• Partner monthly with the Sr. AP Specialist and Accounting on the Escheament process and recommends payments to Markesphere.  

• Complete reporting for Travel and Expense, as requested.

• Provide backup for audits to internal and external requests.

• Cross-train in all areas of AP and provide backup as needed.

Supplier Pay Audits

• Audit all new suppliers to ensure they are set up on the ACH/electronic payments. 

• Audit the correct banking information for multiple payer sites are accurate.  

• Work with all departments ensuring that payments are made electronically (AR, Refunds, Commissions).  

Consolidated Invoices and Payment Requests

• Ensure that invoices are uploaded into Oracle correctly.  

• Partner with Oracle IT Team to create SOP and ensure processes are working.  

• Analyze suppliers that can be brought into consolidated invoices for non-PO and PO. 

Year End Processing of 1099’s

• Audit independent contractors and/or 1099 recipients to ensure accuracy of setup.  

• Complete and produce 1099’s at Year End.

Customer Support 

• Act as the liaison between AP and Procurement and our supplier community. 

• Assist the field employees with inquiries regarding invoices and credits. 

• Respond promptly to customer needs, soliciting feedback.

Job Requirements

• Bachelor’s degree with 1-3 years of experience in P2P processing

• Familiarity with Purchasing and Accounting functions required

• Excellent organizational and time management skills with the ability to meet or exceed multiple concurrent deadlines

• Excellent verbal and written communication skills

• Intermediate experience level with Microsoft Excel, Word, and PowerPoint applications

• Ability to work with all levels within the organization

Competencies 

• Team Work 

• Flexibility

• Innovation 

• Decision Making

• Concern for Quality

Work Environment

Office

Work is performed primarily in an office environment.  Working times may include irregular hours and on-call status including days, evenings, weekends and holidays.   Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

#INDCORP