Accounts Payable Specialist

Position Overview

Perform the day-to-day processing of accounts payable transactions to ensure that vendor accounts are up to date and accurate. Communicate with vendors regarding account status along with communication to Encore field locations with any Purchase Order (PO) issues. This position will report to the Manager, Accounts Payable.

Key Job Responsibilities

Data Management

• Compile, process and maintain Accounts Payable invoices. Perform a 2-way match within Oracle and Kanverse by verifying accuracy of the Invoice data to the PO and receipt of PO data.  

• Process invoices with minimal supervision.  

• Process and follow-up on rush items.  

• Manage any exceptions to the process according to standard company procedures and resolve these issues in a timely manner. 

• Weekly review and follow up of invoices is an important aspect of this AP Specialist position as this is a Key Performance Indicator (KPI) that the AP team is held accountable for.  

Internal & External Communication

• Communicate with internal customers, for example Director of Event Technology (DET) and other buyers and/or outside vendors regarding, to obtain required documentation and/or explaining our Accounts Payable procedures.  

• Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences.

Information Management

• Archive all invoices in our Finance team’s dedicated folder for AP.

• Reconcile vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail.  

• Research inquiries from the Encore locations via the Accounts Payable inbox.  

• Special projects as assigned.

Vendor Reconciliation Issues:

• Obtain Vendor statements and reconciling open invoices against Oracle.  

• Lead efforts to solve open PO’s.  

• Contact internal buyers and vendors for any pricing discrepancies.  

• Oversee large volume vendors with regular reconciliation of statements.

Other

• Ensure the PO request process is being followed by all staff.

• Assist other Admin Departments when needed.

• Provide support for audit related matters respond to inquiries and support documentation requests.

Job Requirements

• High School diploma, some college a plus or equivalent experience

• Minimum 3 years Accounts Payable experience

• Basic accounting experience

• Previous experience Oracle and/or Kanverse preferred

• Must have strong customer service background

• Ability to lead other team members and work effectively with internal and external clients

• Highly motivated and self-directed

• Performance driven

• Keen attention to details

Competencies

Deliver World Class Service

• Hospitality

• Ownership

Do The Right Thing

• Instills Trust

• Safety Conscious

Drive Results

• Action Oriented

See The Big Picture

• Tech Savvy

Value People

• Communicates Effectively

Salary Pay Range: $56,000 - $68,000 

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives. 

We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review. All hiring decisions include human judgment.

For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link (https://psav.sharepoint.com/sites/HR/SitePages/Competency-Supported-Talent-Management.aspx). 

Work Environment

Office

Work is performed primarily in an office environment.  Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.