Skip Navigation

We create events that inspire and careers that shine.

Part Time Billing Coordinator- World Center Marriott

Apply Apply Later
Job ID PARTT010298 Date posted 12/02/2021 Location Orlando , Florida Position Type Part Time

Hours are 9-2 but flexible- Mon- Friday (with 1 weekend a month if necessary)

The Administrative Assistant provides administrative support to operations primarily in the areas of billing and procurement by efficiently executing procedures and processes to meet business objectives and customer expectations. Enters data, supplies information, produces correspondence, and acts as the inbound receptionist for all customer calls and inquires. This position reports to the Director, Event Technology.

Key Job Responsibilities


Routinely check orders for accuracy so they are ready to invoice.
Prepares billing reports daily and submits them to the hotel for reconciliation.
Handles billing disputes and discrepancies and communicates resolution to all parties.

Purchase Orders

Processes invoices from vendors by entering them into PSAV’s procurement system to create a Purchase Order.
Sends copy of invoice and purchase order to vendor for reconciliation.
Maintains and tracks POs for reconciliation.

Data Entry

Records all equipment being utilized at the location for room set specifications and coordination.
Enters customer contact information and details into CRM system.
Enters payments received directly from exhibit customers into the billing system and reconciles.

Customer Support

Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
Processes Exhibit Orders and payments. Creates labels for shipping and coordinates with property shipping department for all shipping and receiving.

  • High School Diploma/GED
  • Computer proficiency in Microsoft Office and Web based applications
  • Professional proactive demeanor
  • Excellent written and verbal communications skills
  • Hospitality experience preferred
  • 1+ year experience in an administrative support role.

Work Environment


Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust.  The working conditions will vary between moderately quiet to noisy volumes.  Team members will use high-end audio visual equipment and electrical components, and will be exposed to heights via lifts and ladders.  Team members may be asked to work in multiple hotel locations. Working times will include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area.   




Early Career Development Programs

Encore is always looking for talented people who are passionate about creating memorable experiences that inspire change. Find out how you can jump-start your career in our dynamic industry.


Featured Jobs

Explore Locations

Your career and ambitions aren’t tied down to one place. We’re the exclusive on-site event technology provider to over 1,500 venues around the world, filling your future with global possibilities.

explore locations

Career Path Opportunities

Discover everywhere you can go and the impact you can have. Your career is never limited to one location with Encore.


What to Expect

We want to give you a window into our recruitment process to ensure that your journey to becoming a Encore team member is a positive experience.


Sign Up For Job Alerts

Stay connected and receive the latest career opportunities at Encore.

By uploading your resume, you are not submitting an application for employment.

Interested InSearch for a category and select one from the list of suggestions. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.

  • Admin - Admin Support, Orlando, Florida, United StatesRemove


You’ll find some of the best rewards in the industry – from comprehensive insurance options and generous PTO to a company-matching 401(k).