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Operations Manager, Events/XMP - HARGROVE

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Job ID OPERA014854 Date posted 06/21/2022 Location Lanham , Maryland Position Type Full Time

Responsibilities and Duties

  • The Operations Manager is responsible for all aspects of the assigned project to include pre-show planning, budget estimation, inventory evaluation, equipment rentals, pulling & preparing assets for shipment, transportation coordination, truck loading, show site installation & dismantle, and warehouse recovery of assets
  • Required to be on-job site from beginning of event install through dismantle
  • Required to attend assigned production meetings to learn the overall project scope
  • Accountable for the project production schedule that includes the areas of work, start and end times, and labor requirements per budget/ scope
  • Accountable for submitting labor calls to the Planning Office and the efficient use of union personnel on all Hargrove projects to ensure financial success
  • Responsible for submitting a load list of all equipment needed to the warehouse for asset prep, staging and loading
  • Responsible for providing delivery times and truck requirements to the Transportation Department to ensure the right equipment is delivered at the right time to the appropriate location
  • Responsible for ensuring the loading of equipment is handled and completed properly
  • Responsible for rental equipment orders and budget
  • Accountable for confirming all dates and times associated with the production schedule to ensure equipment delivery, installation and dismantle are successful
  • Responsible for being available during truck loading to ensure the right equipment is loaded on the right trailer in a manner that will eliminate the risk for damage in coordination with the Dock Manager
  • Responsible for development of Project Organizational Chart that details the staffing requirements of the show
  • Required to participate in ongoing training
  • Responsible for signing in and out all union workers along with approving time sheets
  • Required to be the Safety Officer on show site to include safe work talks, a safe work environment and enforcement of the “Collective Bargaining Agreement”
  • Responsible for Daily meetings with Staff on show site
  • Responsible for developing a dismantle plan which includes trucking, labor, and show specific items to be saved
  • Responsible for writing a post-show report evaluating all aspects of the job and areas of improvement
  • Other duties as assigned

Required Skills and Experience

  • 0-7 years minimum experience in special events, trade shows & exhibits on-site management
  • Strong work ethic, enthusiasm, and positive attitude.
  • Must be available to work evenings, weekends, and holidays as required. Overnight installations, travel are necessary components of job
  • Ability and initiative to work independently and part of a team
  • Willingness to learn and develop new skills
  • Leadership skills- ability to delegate and provide direction
  • Keen budgetary management skills
  • Resourcefulness- candidate must possess innovative problem-solving and decision-making skills
  • Excellent professional written and oral communication skills to effectively communicate with Hargrove personnel, venue staff and clients when needed.
  • Must have ability to multi-task in fast paced environment, competently handling demanding deadlines.
  • Must be willing to work both independently and participate as a team player for achieving departmental and company goals
  • Ability to read technical drawings

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Benefits

You’ll find some of the best rewards in the industry – from comprehensive insurance options and generous PTO to a company-matching 401(k).

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