Skip to main content

Ready to take the stage?
Make your moment.

Project Coordinator - JW Marriott LA Live

Apply Apply Later
Job ID PROJE027753 Date posted 02/12/2024 Location Los Angeles , California Position Type Full Time

The approximate hourly range is based on skills & experience $29.00 - $34.00

Position Overview
The Project Coordinator is responsible for the technical execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore event management standards and will partner with the sales and operations team to deliver on event execution plans. This position reports to Senior Project Manager or Regional Director, Project Management (Crew size & technical complexity).

Key Job Responsibilities
Event Planning  
• Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems. 
• Review all sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs. 

Event Execution 
• Communicate event execution plan and on-site changes including billing, production schedules and client requests. 
• Review all necessary information with crew leads to ensure a successful and profitable event. 
• Assist crew with operation of equipment as needed. 
• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market. 

Administrative & Training
• Complete and analyze the EPT tool for events as necessary. (Fall onto PM or support function based on region.)
• Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting. 
• Work with Project Managers or RDPM to identify training needs. 

Job Requirements
• High School Diploma required
• 3+ years tech experience in the event technology or Broadcast industry
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Operational logistics experience
• Works well under pressure
• Ability to multi task
• MS Office experience
• Ability to read technical diagrams preferred

•  Optimizes Work Processes
•  Financial Acumen
•  Drives Quality Results
•  Communicates Effectively
•  Plans and Aligns
•  Hospitality
•  Decision Quality
• Responsiveness

Work Environment
Work is performed in a warehouse, office, hotel and convention center environments with moderate exposure to outdoor temperatures and to dirt, sand and/or dust.  The working conditions will vary between moderately quiet to noisy volumes. 

Early Career Development Programs

Encore is always looking for talented people who are passionate about creating memorable experiences that inspire change. Find out how you can jump-start your career in our dynamic industry.

Learn More

Featured Jobs

  • Explore Locations

    Your career and ambitions aren’t tied down to one place. We’re the exclusive on-site event technology provider to over 1,500 venues around the world, filling your future with global possibilities.

    Learn More about Explore Locations
  • Career Path Opportunities

    Discover everywhere you can go and the impact you can have. Your career is never limited to one location with Encore.

    Learn More about Career Path Opportunities
  • What to Expect

    We want to give you a window into our recruitment process to ensure that your journey to becoming a Encore team member is a positive experience.

    Learn More about What to Expect

Sign Up For Job Alerts

Stay connected and receive the latest career opportunities at Encore.

By uploading your resume, you are not submitting an application for employment.

Interested InSearch for a category and select one from the list of suggestions. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.

  • Project Management, Los Angeles, California, United StatesRemove


You’ll find some of the best rewards in the industry – from comprehensive insurance options and generous PTO to a company-matching 401(k).